Job Family Group:
Legal Group
Job Description:
bp Legal is seeking an information and records management analyst to support bp's legal team. Information and Records Management analyst will be responsible for supporting the day-to-day operations of the records and information management function in bp Legal. This role involves a variety of tasks related to the organization, storage, retrieval, and disposition of records and will provide support to bp Legal’s Litigation and Disputes team globally. This role is part of bp Legal’s Discovery Services Team and works closely with a senior Information and Records Management Analyst, as well as bp’s Discovery Counsel, Discovery Director, Project Managers/Paralegals, Discovery Specialists, and Technology. The role will also interface with external vendors providing data and records management services including storage and disposal.
Our purpose is to bring together people, energy and markets to power and navigate a changing world. In a time of constant change and possibility we need new talent to pursue commercial opportunities, motivated by best-in-class insight and expertise. We’re always striving for more innovative digital solutions, sustainable outcomes and closer collaboration across our company and beyond, and you could be part of that too. Together we continue to grow as the world’s leading energy company!
Job Responsibilities:
Assist in the classification and indexing of records.
Assist with records for destruction or transfer to archives in accordance with legal and regulatory requirements.
Assist in the implementation and maintenance of records management system (e.g. Insight).
Conduct searches for records using various methods, including electronic databases and physical files.
Request records from and return records to offsite storage.
Track and manage costs associated with the movement and destruction of records.
Validate legal hold status and process destruction request.
Assist in the development and maintenance of a records retention schedule.
Assist in the development and implementation of records and information management policies and procedures.
Job Requirements:
Basic knowledge of Records and Information Management.
Proficient with MS Excel.
Proficient with MS Access and/or SQL.
Knowledge of how a data management tool works.
Ability to work optimally in a busy, time-sensitive environment while maintaining professionalism and strong interpersonal skills.
Preferred Skills:
Strong problem solving & analytical skills.
Ability to work independently with minimal supervision.
Demonstrated ability to pay attention to detail.
Assoc of Records Managers and Administrators (ARMA) membership
Information Governance Professional (IGP) certification or willingness to obtain IGP certification.
Why join bp
At bp, we support our people to learn and grow in a diverse and challenging environment. We believe that our team is strengthened by diversity. We are committed to fostering an inclusive environment in which everyone is respected and treated fairly. There are many aspects of our employees’ lives that are meaningful, so we offer benefits to enable your work to fit with your life. These benefits can include flexible working options, a generous paid parental leave policy, and excellent retirement benefits, among others!
Travel Requirement:
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Legal Disclaimer:
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.
If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.