Current suppliers

Transacting with us

bp has three core channels available for transacting with third-party suppliers. The preferred channel varies based on the type of transaction and the amount:

Purchasing Card (P-Card). The procurement purchasing card is for low-value expenditure, where suppliers accept payment by Visa or MasterCard.
Non-Purchase Order Invoice for exceptional services/transactions only.
Purchase Orders (PO) or Invoice against the contract is bp Sothern Africa’s preferred channel for the purchase of goods and/or services which is subject to bp's standard terms and conditions of purchase or references an agreement. For the purchase of goods and/or services which is subject to bp's standard terms and conditions of purchase or references an agreement bp Sothern Africa utilises a No PO No Pay policy, which means that when invoicing for goods or services, suppliers must quote a valid Purchase Order (PO number) on the invoice in order to receive payment.

Before supplying any goods or commencing any work on behalf of bp Southern Africa, complete the following purchase-to-pay checklist :

Check	Consideration
Has the engagement and payment method been agreed upon with us?	Failure to agree on the engagement and payment method may result in the invoice being rejected by us.
If a procurement card is the agreed method of engagement, do you know where to send your receipt?	A valid (VAT) receipt, or invoice clearly marked as 'PAID-IN-FULL', should be emailed directly to your bp representative at their bp email address.
If a purchase order is the agreed method of engagement, have you received a valid purchase order?	If you have not received a valid purchase order form from us, you must not start any work on our behalf or supply any good to us.
If a purchase order is the agreed method of engagement, have you documented the purchase order number on the invoice in a computer-generated format?	Failure to document the purchase order number on the invoice in a computer-generated format may result in the invoice being rejected by us and a late payment being made.
Do you know where to send the invoice and in what format?	It is important that you read and understand where and how to submit invoices to us to ensure on-time payment.